Junior Office Administrator
Orfium, Greece
Job Description
We are looking for a Junior Office Administrator to join our team to organize and coordinate administration duties and office procedures. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety.
What you will be doing.
- Point of contact for the Office and its smooth operation
- Organize office operations and procedures
- Will support the Office Manager in the day-to-day needs.
- Responsible for the office maintenance and necessary repairs.
- Liaise with facility management vendors, including cleaning, catering and security services
- Manage office vendors, service providers and office lease including handling contract and price negotiations
- Organize the office layout and order stationery amp; relevant equipment
- Coordinate with IT department on all office equipment
- Ensure that all items are invoiced and paid on time
- Schedule meetings and appointments
- Partner with HR amp; Finance to update and maintain amp; action on office policies as necessary
- Provide general support to visitors and external stakeholders visiting
- Assist in the welcoming/onboarding of new hires
- Address employees queries regarding office management issues (e.g. stationery, hardware and travel arrangements)
- Plan and attend in-house amp; off-site activities e.g. celebration events, conferences etc.
- Supports on ad hoc requests from other departments.
Requirements
To succeed you need:
- 1yrs minimum experience in a relevant role.
- Knowledge of Office Administrator responsibilities, systems and procedures
- Proficiency in MS Office and/or Gsuite e.g Excel, word, Google docs, forms, etc.
- Hands-on experience with office machines (e.g. fax machines, printers etc.)
- Familiarity with email scheduling tools, like Email Scheduler.
- Excellent time management skills with ability to multitask and prioritize work
- Attention to detail and problem solving skills
- Excellent written and verbal communication skills
- Strong organizational and planning skills in a fast-paced environment
- A creative mind with an ability to suggest improvements
- Fluent in Greek language (verbal amp; written)
- Very good English language skills (verbal amp; written)
- Working hours: 10:00 - 18:00
- Fulltime - 40hrs
- Location Athens - onsite
Good to have!
- Certification ECDL or similar
- Diploma/Bachelor in relevant
In ORFIUM we are building the digital future of the Music and Media Industry by providing complete solutions to generate and manage their revenue, promote their content and analyze their business.
YouTube, Spotify, Apple, Netflix, and various other platforms have changed the audience's experience. On our part, we are building the technology to find content in digital platforms, recognize it and match it with the catalogs of the owners. We are developing solutions based on Big Data, Machine Learning, and Business Intelligence to provide Enterprise services and complete SaaS solutions.
ORFIUM currently serves some of the biggest clients in Entertainment as the leading Copyrights Management and Information Technology company. With our HQ in Malibu, CA, and our Ramp;D department in Athens, Greece, we are able to serve the biggest markets while we innovate fast.
If you believe you can make a difference by joining one of the fastest-growing tech companies in the world, you should apply!
Benefits
You'll get to work into one of the up-and-coming tech companies in the Music Industry
Competitive compensation package amp; Stock Options plan
Personal Development budget
Private Health amp; Life Insurance
Paid Monthly Public transport
Extra Days Off
Latest tech equipment.
Free snacks, refreshments amp; Events!
ORFIUM is proud to be an equal opportunity workplace. We are committed to equal employment opportunities without unlawful regard to race, color, ancestry, religion, gender, national origin, sexual orientation, age, citizenship, marital status, disability, veteran status, or any other local legally protected characteristic.