Payroll Specialist
Asso.subsea, Greece

The position was mainly established for the purpose of supporting the Pay Hub Team. In general the Payroll Specialist assists with the administration of the day-to-day operations of the groups payroll. The candidate will handle seafarers payroll as well as shore employees of the Group. Part of the day to day tasks and responsibilities will be to hanlde Ergani, draft and distribute employment contracts, assist employees and seafarers in payroll related queries, check leaves, sick leaves, absences, process payroll from calculation to APD, FMY and all necessary actions related to it. In general the Payroll Specialist will handle all life cycle of payroll.

New Hires amp; Termination Process

• Assembles new hire packages and ensure that related HR documentation and forms are current;
• Ensures all required documentation is well received by new hired personnel;
• Enters all new information to the HRMS system;
• Informs relevant Departmental Managers and colleagues involved regarding the new hire;
• Prepare new hires files for uploading in ERGANI;
• Prepare termination files for uploading in the ERGANI;
• Prepares contracts of employment for new hires;

Employee Time Attendance

• Provides monthly time and attendance reports and assist on monthly-end and yearly reconciliation reports;
• Check attendance files and resolve any discrepancies occurred with supervisor;
• Data entry of working hours;
• Data entry of overtimes and follow up;
• Leaves, absences and sick leave data entry;

Compensation amp; Performance Management

• Assists staff with general inquiries regarding our performance management system.
• Submits employee data reports by assembling, preparing and analyzing data;
• Communicates between parties any decision made regarding compensation matters;

Benefits Administration

• Assists with health, welfare and/or retirement plan administration including the processing of new enrollments, change reporting and claims resolution;
• Assists in reconciliation and payment of monthly invoices for supplied services/ products;
• Assists on searching, evaluating and introducing new benefit schemes;

Departmental Development

• Periodically creating or updating existing Departmental procedures, manuals, handbooks etc. under guidance;
• Maintains employee information by entering and updating employment and status-change data;
• Maintains employee confidence and protects operations by keeping human resource information confidential;

• Employee Relations amp; Communications
• Assists with the implementation and roll out of employee intranet site;
• Assists on handling any employee queries and grievances;
• Assists with the design, layout and the research of various articles;

Organizational Development

• Ensures all documentation regarding company’s organizational infrastructure is updated;
• Creates and distribute specified organizational information according to needs;

QHSE

• Maintains quality service by following organization standards;
• Undertakes administrative duties to support Manager in the delivery of a health and safety culture within the organization including the provision of statistical information;
• Maintains records on health and safety training undertaken;
• Provides QHSE Department any data required for their weekly/monthly/annually reports;

Other

• Manages employee files;
• Opens and disseminates mail on a daily basis;
• Tracks all orders requiring approval;
• Performs special and ongoing projects as requested;
• Provides general secretarial support by entering, formatting and printing information; organizing work; answering the telephone; relaying messages; maintaining equipment and supplies;

Requirements

Education amp; Training

• Advance training in Human Resources/Economics or similar field of expertise, such as one would receive at a university, technical trade schools etc. or even by multiple years of on the job training;
• Other educational background related to compensation/payroll administration services is under consideration as well;
• Clear and effective oral and written communication skills in English language;
• Proficient knowledge of Microsoft Office required;
• Excellent use of Excel;
• Experience of working with EpsilonNet Payroll Systems;
• Experience of working with HRMS systems is to be considered as extra skills;
• Experience in using ERGANI;
• Additional working knowledge of foreign languages, (e.g. Italian, German, French etc.) are to be considered as extra skills;
• In the event of male candidate, completed military service;

Experi

Job Rewards and Benefits